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Constitution & Byelaws
PREAMBLE
The desire of the constituent members of this Society is to promote a better understanding among European lingual orthodontists.
This Constitution describes and defines the privileges, responsibilities and obligations which are incumbent upon the members of this Society. It will outline its structure, rules, governing each type of membership, and the principles which shall guide its operation as a Society, whose goal is the advancement of the art and science of Lingual Orthodontics and who are guided by the highest principles of personal conduct, scientific standards and professional integrity.
It shall be duty of all members to uphold the honor and dignity of this Society and to conduct themselves, both professionally and personally, in such a manner as to bring no reproach upon themselves, this Society or the profession of Orthodontics.
This Preamble is included in order to set forth in concrete form the spirit of this Society. It has for its purpose the guidance of those members upon whom may fall the responsibility of amending or modifying this instrument in the future.
GENERAL
Section 1:
The name of this Society shall be "the European Society of Lingual Orthodontics" (E.S.L.O.).
Section 2:
Objectives
The objectives of this Society are the following:
A. To hold meetings for the advancement of its members in scientific attainment and clinical proficiency.
B. To promote educational standards for adequate training in all aspects of modern Lingual Orthodontics.
C. To facilitate scientific co-operation between clinicians, teachers and researchers, in this field.
Section 3:
The byelaws of this Society have been registered in Paris, France.
Section 4:
The Legislative Body of this Society shall be the General Assembly, comprising the active membership present at the Biennial General Meeting.
Section 5:
The Executive Body of this Society shall be the Council accompanied by the Honorary Secretary.
Section 6:
The permanent administrative seat of this Society shall be that of the Central Bureau which will may be the office of the Honorary Secretary.
Section 7:
The English language shall be the only official language of this Society.
CHAPTER II
MEMBERSHIP
Section 1:
The Society shall be composed of the following types of members:
A. Associate members.
B. Active members.
C. Founder members.
D. Honorary members.
Section 2:
General eligibility
All active and associated members of this Society shall be Orthodontists residing in Europe and fulfilling the following requirements:
A. Adequate training in Orthodontics.
B. Adequate training and ability in the efficient clinical use of the lingual systematics.
C. Unless exceptional circumstances prevail, in Practice limited to Orthodontics.
Section 3:
No Orthodontist shall be deemed ineligible for membership of this Society on the grounds of race, religion, nationality or political affiliation.
Section 4:
A. Associate members
1. They must fulfill the requirements of general eligibility for membership of the Society.
2. They are not required to present model display unless they are applicants for Active membership.
3. Shall have the rights, privileges and obligations of active members, except the right to vote and hold office.
4. Application for associate membership must be presented by two active or founder members of ESLO.
B. Active members
1. Shall have the right to attend all meetings, be eligible to vote and hold office.
2. Are expected to attend the entire Biennial Meeting except when excused for good reasons by the Council.
3. Must be prepared to contribute by paper, table clinic, short lecture or case presentation, not less than one time in four years at the request of the Scientific Committee.
4. Are subject to payment of dues and assessments.
C. Founder members
The founders are the European Orthodontists who personally contributed to creating this Society and who are universally renown in the field of Lingual Orthodontics.
They hold the same rights, privileges and obligations as the active members.
D. Honorary members
This status may be conferred upon any individual deemed worthy of such honor, by a ¾ of majority vote of the General Assembly.
1. They shall have the right to attend all meetings, but not vote and hold office.
2. They shall not be required to present a scientific contribution or treated cases for display.
3. They shall not be required to pay dues and assessments.
4. They have to fulfill the requirements of the general eligibility, with the exception of residing in Europe.
E. Application for Active Membership
1. Associated Members may apply for active membership.
2. The application has to be made in writing to the Secretary at least three months prior to the meeting.
F. Admission for Active Membership
Candidates for Active Membership must comply with the following, in addition to the requirements in these Byelaws:
1. The Applicant must show two completed orthodontic cases treated by Lingual Systematics with full records according to the requirements for case presentation.
2. The Scientific Committee will decide by a majority vote and report its decision to the Council.
3. In case of disagreement between the Scientific Committee and the Council, a majority vote of a common meeting of the Scientific Committee and the Council will decide the issue.
4. The Council will present the result to the candidate.
5. Rejected candidates may re-apply for Active Membership after two years.
Section 5:
Loss of Membership and Disciplinary Measures
Loss of membership and disciplinary measures shall follow a ¾ majority vote of the General Assembly at the Annual General Meeting, after the proposal has been put to it by the Council subsequent to:
A. Written resignation addressed to the Secretary.
B. Failure to pay dues and assessments for two consecutive years without good reason.
C. Failure to attend the Annual General Meeting for two consecutive years without good reason as determined by the Council.
D. Failure to comply with the Constitution and Byelaws of the Society.
The disciplinary measures may take form of reprimand, censure or temporary suspension of membership.
Section 6:
Re-instatement of Membership
A. A member can be re-instated by written request to the Council. This must be approved by ¾ majority vote of the General Assembly at the Annual General Meeting.
B. After a membership lapse of more than two years, the original requirements of the Scientific Committee must be re-satisfied for the re-instatement.
CHAPTER III
ORGANIZATION
The organization of the Society shall include:
The Council.
The Honorary Secretary.
The Scientific Committee.
The National Representatives.
Section 1:
The Council
The Council shall be composed of:
The President.
The Secretary.
The Treasurer.
Section 2:
Election and Term of Office of Council Members
A. The Council Members shall be elected for terms below:
The President - 2 years
The Secretary - 2 years
The Treasurer - 2 years
B. The Council Members cannot be elected to the same office for consecutive terms.
C. Proposals for Council Members Should be sent to the Honorary Secretary at least three months before the Biennial Meeting. The proposals shall be made known to the actual Council by the Honorary Secretary at least six weeks prior to the meeting.
D. Any Council Member may be removed by a ¾ majority vote of the General Assembly.
E. A Council Member shall take office three months after the election. The retiring member must complete all relevant business during this time.
Section 3:
Duties of Council shall include:
A. The Council shall act as the executive body of the Society with powers to put proposals governing the policies of this Society to the General Assembly.
B. The Members of the Council shall preferably be President's same nationality.
C. A majority of the Council shall constitute a quorum.
D. In principle the Council will meet at the Biennial Meeting. The Council may also meet at call of the President or upon request of majority of Council Members.
E. If the Council is evenly divided, the vote of the acting President is decisive.
F. It is also the duty of the Council:
1. To review the qualifications of all applicants for membership.
2. To propose to the General Assembly:
a. The amount of dues and assessments
b. The date, place and topic of Biennial Meeting
c. The admission or exclusion members
d. The requirements for case presentation as recommended by the Scientific Committee.
e. Honorary Members.
Section 4:
Duties of Council Members
A. The President shall:
1. Preside at all meetings of this Society and the Council.
2. Assume all other duties pertaining to the office of President.
3. In the absence of the President, the Secretary will be appointed Acting President.
4. Present a Biennial Report at the General Meeting.
B. The Secretary shall:
1. Keep a record of the proceedings at all meetings of both the Society and the Council.
2. keep current records showing members of the Society with their addresses.
3. Conduct all correspondence for the Society.
4. Keep a roll call of members present at all meetings.
5. Keep a record of dates of presentation of members papers.
6. Be custodian of all papers and books, except those properly belonging to the Honorary Secretary and to the Treasurer.
7. Present a Biennial Report at General Meeting.
8. If elections are to be held, the Secretary will announce the vacant positions and the proposed names.
C. The Treasurer shall:
1. Receive all money and pay all bills relative to the Biennial Meeting.
2. Keep constant connection with the Central Bureau.
3. Support the Honorary Secretary when carrying out his tasks.
D. The Honorary Secretary:
1. is elected by the Council indeterminately.
2. Possible substitutions shall be decided, when required, by the Council and the Honorary Secretary himself, by mutual consent. He shall:
3. Notify all members of dues and assessments payable.
4. Keep adequate records of receipts and expenditures.
5. Deposit Society Funds in such Banks as the Council may direct.
6. Supervise the disbursement of funds as the Council may direct.
7. Present a Financial Report at the Business Meeting of the Annual General Meeting after the accounts have been examined by the treasurer of the society.
Section 5:
The Scientific Committee
The Scientific Committee shall be composed of:
A. The Committee Chairman
B. The Committee Members.
Section 6:
Election and Term of Office of the Scientific Committee
A. The members of the Scientific Committee shall be elected among the Active Members by the General Assembly at the Biennial Meeting.
B. The Committee Members shall be elected for a maximum term of four years.
C. No member of the Scientific Committee can at the same time hold a position in the Council. If a member of the Scientific Committee is elected as a member of the Council, a new member must be elected for the Scientific Committee.
D. The Chairmanship shall be held by the most senior member.
E. In the event of three members of the Committee being absent a previous member of the Committee shall act for that session after consultation with the Council.
Section 7:
Duties of the Scientific Committee
A. The Scientific Committee shall evaluate each candidate for membership according to the Byelaws of this Society and will discuss with each candidate the cases presented and advise him its conclusions.
B. The Scientific Committee will keep an identified record of the cases examined and the decisions and recommendations made. The report of the Scientific Committee is confidential and only made available to the Council.
C. The deliberations of the Scientific Committee shall be confidential and not open for discussion. It is also the duty of the Committee to keep the requirements for the different membership categories up to date, and suggest new recommendations to the Council as they see fit in order to keep up the ideals set forth in the Preamble and the Byelaws of this Society.
Section 8:
The National Representatives
Each country shall have one National Representative for liaison between the Council and the members of that country.
The National Representatives are elected by the national Active and Associated Members.
Section 9:
It is advisable that the National Lingual Orthodontics should not organize their own meetings in the same year coinciding with the ESLO Biennial Congress.
CHAPTER IV
CASE PRESENTATION
The requirements for the case presentation are in an Appendix to the Byelaws.
They are formulated by the Scientific Committee and proposed by the Council for the approval of the General Assembly. These requirements may be reviewed and updated from time to time.
CHAPTER V
AMENDMENTS TO THE BYELAWS
Section 1:
Amendments can be voted by a ¾ majority vote of the General Assembly.
Section 2:
Proposals must be submitted to the Secretary at least three months in advance of the Annual General Meeting and circulated to the membership no less than six weeks before the Annual General Meeting.
CHAPTER VI
DISSOLUTION OF THE SOCIETY
The Society may be dissolved by a ¾ majority vote of the General Assembly, which would then decide the modalities of liquidation.